In this day and age, not using AI tools is quite a bad decision. Over the past few months, I’ve tested and used a lot of AI tools daily across writing, planning, scheduling, and automation.
In this post, I’ll walk you through the top 10 AI tools to boost productivity in 2025 that I found and use, what does they do, how I use them, what you should use the free version or upgrade to premium, and how they work together.
1. Motion: Best for AI Project Management
What it does: Motion is an AI-powered project and task manager that automatically schedules your work list directly into your calendar.
How I use it: When I start my day for work, Motion helps me by managing tasks and filling my Google Calendar with the perfect daily plan, balancing meetings, deep work, and breaks. If something changes, it can reorganize my day instantly if needed.
Best feature: Giving them real space on your calendar.
Price: Starts at $19/month after a free trial.
2. Reclaim.ai: Smart Scheduling
What it does: Reclaim uses AI to block time for your habits, tasks, and routines while making room for meetings.
How I use it: I tell Reclaim I want to work out three times a week, write content every morning, and keep Friday afternoons for admin. It finds time in my calendar and lets me do work without overbooking me.
Price: Free plan available and premium starts at $10/month.
3. Notion AI: Best for Content Creation
What it does: Notion AI helps you create content, manage projects, take notes, and organize knowledge—all in one place.
How I use it: I use Notion AI to write blog outlines, summarize research, and turn bullet points into polished content. I once dropped in a messy meeting transcript, and in seconds, it generated a tidy action item list and follow up email.
Price: AI features start at $8/month
4. GrammarlyGO: Best for AI Writing Assistance
What it does: GrammarlyGO uses generative AI to rewrite sentences, fix tone, fix typos, and improve clarity.
How I use it: After drafting content, I run it through Grammarly. It fixes any grammatical errors or typos for me. When upgraded to premium, it helps with the tone and makes better suggestions for writing.
Price: It’s a free tool also included in Grammarly Premium ($12/month).
5. ChatGPT – Best for Conversational AI
What it does: OpenAI’s ChatGPT is a conversational AI that can generate content, code, ideas, summaries, and even act as a research assistant. You probably know all that, and if you don’t, you’re living under a rock.
How I use it: I mostly use it for ideas for research, like a few new topics, or if I need to know more about something. I sometimes use it for writing, but it doesn’t make that much good content without prompting. If you wanna know how to use ChatGPT to its fullest, then go to this blog.
Real Example: I once asked, “Write 3 LinkedIn post ideas about AI tools for creators,” and it gave me three that I used—one went mini-viral!
Price: Free with GPT-3.5; $20/month for ChatGPT Plus (GPT-4, tools like DALL•E, browsing, and memory).
6. Midjourney: Best for AI Image Generation
What it does: Midjourney creates jaw-dropping images based on text prompts. It’s used for everything from concept art to social media graphics.
How I use it: When I need blog banners, social thumbnails, or unique images for marketing, I describe what I want in plain English, and Midjourney can make it, but I would recommend editing it a little or before specific while prompting.
Example Prompt: “A futuristic workspace with holographic screens, blue lights, and a productivity theme.” Yeah, the first picture you saw when you started reading this blog was made by that.
Price: Starts at $10/month (Discord-based).
7. Runway ML: Best for AI Video Editing
What it does: Runway offers AI tools for video editing, background removal, and even text-to-video generation.
How I use it: I use Runway to quickly turn product screenshots or text scripts into short explainer videos. I can also remove backgrounds or animate static images without learning complicated software. But you need to be patience because it sometimes doesn’t make the best video or what you want, you should take some try to get what you need.
Favorite tool: Gen-3 Text to Video type a scene description, and Runway builds a clip.
Price: Free basic tier and paid plans start at $12/month.
8. ElevenLabs: Best for AI Voice Generation
What it does: ElevenLabs offers ultra-realistic AI voice generation and cloning. You type the script, and it reads it out in a lifelike voice.
How I use it: I turn blog posts into narrated audio to generate professional sounding voice overs for my video clips.
Cool feature: You can clone your voice or choose from dozens of presets.
Price: Free tier available; paid starts at $5/month.
9. Lately.ai: Best for Social Media AI
What it does: Lately uses AI to repurpose your long-form content, like blogs or videos, into multiple social media posts.
How I use it: I upload a blog post, and Lately slices it into 20+ social posts with hashtags and CTAs. Saves hours of copywriting and boosts reach.
Price: Starts at $49/month (mainly for businesses or power users).
10. Zapier AI: Best for Automation
What it does: Zapier is my favorite app for automating workflows. With AI, you just describe what you want, and Zapier builds the workflow for you.
How I use it: I have Zapier set up to:
• Auto-post new blog articles to Twitter and LinkedIn
• Save ChatGPT outputs to Notion
• Send Slack alerts when a video is published
New in 2025: Zapier AI Builder—just say, “When I post a blog, create a tweet, share it on LinkedIn, and email my list,” and it sets it all up.
Price: Free tier available; paid starts at $19.99/month.
How They Work Together (My Full AI Workflow)
Here’s how I use them in sequence for a typical content project:
1. Plan the week: Motion + Reclaim
2. Research & brainstorm: ChatGPT
3. Write & organize: Notion AI
4. Polish the text: GrammarlyGO
5. Create visuals: Midjourney
6. Generate voice or video: ElevenLabs + Runway
7. Repurpose content: Lately. ai
8. Automate sharing: Zapier
These AI tools will save time and effort in your workflow. These tools allow me to produce more high-quality content in less time.
